ELDOC is a complete software for managing electronic tax documents through workflow, automated conference, intelligent notifications, stub scanning, AR invoices processing and validation by the Department of Finance (Secretaria da Fazenda) and more. Issuance and receiving of NF-e, CT-e, NFS-e, NFC-e, MDF-e and GNRE.
Do you face any of these difficulties?
• Operation constantly interrupted by the instability of issuing electronic documents.
• The input documents conference process is very time consuming.
• You do not have visibility of delivery scheduling.
• Operation has trouble managing delivery or receipt stubs.
• High cost solution maintenance.
• Current support service is not proactive concerning the instabilities and maintenance referring the Department of Finance and the municipalities.
Learn more about ELDOC, Softbox solution for your operation and fiscal flow. If you prefer, contact us for a demonstration. We know how much it costs when your operation stops.
ELDOC consists of three main modules: emission module, receiving module and studs module. The emission module is responsible for issuing NF-e, NFS-e, CT-e and CC-e, workflow, automatic notification, DMS, integration with ERP, document printing etc. The receiving module is responsible for the collection and custody of documents, automatic conference, validation of tax rules, delivery scheduling, etc. The stubs module allows you to scan and photograph delivery location. On the CD, it allows you to scan the stub and show the status of the goods received.
Purchase order validation and checking of tax documents enable the synchronization of information in the supply chain. ELDOC ensures a synchronized view of the tax flow through workflow, automated conference and intelligent notifications for goods coming to CD. The receipt becomes much faster through an intelligent flow of exception handling, allowing visibility for everybody who works in the flow. The integration with the warehouse management system (WMS) or enterprise resource planning (ERP) increases the speed in the inventory incorporation, optimizing the receipt logistics flow.
The exchange of information between business partners ensures safety and punctuality in the transport and delivery of goods. Systemic integration, the availability of having a delivery scheduling portal and the ability to register the product by photo in the time of delivery make ELDOC improve its logistics flow as a whole. The information available at the right time for employees and partners ensures a more effective process and less prone to failure.
Stub scanning and delivery\receipt proof reduce receiving and billing cycles, improving the flow of receivables. Subsequently, the stub as well as the photo proof of delivery can be attached to the tax source document, giving visibility to the end customer. The image of the delivery stub, with the option of having the location picture, improves the flow and inhibits fraud. A carrier’s smartphone and a scanner in the stock are used to capture the stub image. All of that with the support of an electronic document management system to ensure access to images generated in a simple and efficient way.
Monitoring services 24 hours a day, seven days a week, ensuring security and ELDOC availability, eliminating logistical impact, maintaining punctuality and stability in operations. Monitoring includes the Department of Finance and municipalities. Our support is proactive, and any problem is solved before reaching the production. One hotline is available for emergency calls with service level agreement (SLA) guaranteed to critical calls and escalation, reaching Softbox board. In addition, we ensure compliance with current legislation with no extra cost. There is always room for improvement, so we can count on a PDCA cycle to evolve the platform.
With more than 5 million documents managed each month, we are completely prepared for operations of any size. A robust and scalable architecture provides stability to the customers' operation. ELDOC can run in the cloud or in our customer structure. We offer contingency options for highly critical environments. We guarantee robustness with 99% availability server virtualization.